What should you consider before you decide upon using a CMS
End to end, easy to implement CMS solution
One of the important things to consider is whether you’re getting an end-to-end solution. Is it a SaaS-based, out-of-the-box solution that you can implement relatively quickly and easily? This is especially important to consider for small and medium-size organizations or those organizations that are strapped for resources. A great CMS can help such companies solve many issues at once, at a reasonable cost.
Meaningful, real-time, simultaneous collaboration
Another question an organization should consider is the ability to collaborate in real-time. Can a CMS allow you to work simultaneously with your colleagues, or do you have to take turns and work sequentially? It’s a very important factor to consider because you gain a lot of efficiencies when you work simultaneously. That is where you can really work together and create better relationships and transparency.
Actionable outcomes from CMS implementation
The last thing to look for is whether your CMS implementation allows you to create an actionable outcome. Does your solution leverage the data that is collected from your contract activities? Will it help you create better contracts? Can it flag information for you?
Dangers of careless CMS execution
Contract management solutions are a technology (and pretty powerful). They change the way you manage people and processes in your department. And it is often the case that everybody wants a change, yet everybody is afraid of it.
It is recommended to start with pain points related to the contracting process. Are there a lot of frustrations when contracting? What are the common problems you have during the whole process? Do you find it hard to organize everything in one place? Is it difficult to timely find the relevant paperwork when a certain problem or situation occurs? These are just a few of the many questions potential users should ask themselves.
Have a plan
Once you begin to understand the pain points and can articulate why you need a CMS. It’s very important to meet with everyone involved and together come up with an implementation plan that works for everyone. You really want people in your department to be excited about the solution.
A show to bring everyone along
Finally, once you implement a solution, it’s very important to actually show it off and increase its visibility and adoption. In the end, you really would like everyone to learn and use technology. Remember that people who implemented your CMS solutions tend to be a little bit more tech-savvy. It is up to them to bring everybody else on along for the ride.
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