Introduction to contract agreement format
A contract is a legally binding agreement between parties that sets out the terms, conditions and responsibilities of a transaction. It covers everything from price to payment deadlines to warranties. A well-written contract can help you avoid problems down the road by setting clear expectations and providing clear instructions as to what needs to be done and when it’s due, so it’s important to make sure all details are included.
Make your contract agreement easy to read and free of jargon.
You want your contract to be easy to read and free of jargon. Your readers will thank you for this later!
You can use a clear legible typeface, like Arial or Helvetica. If the contract is in multiple parts, consider using different fonts so that it’s easier for your readers to understand the flow of the document.
If you’re writing a long-term agreement that contains complicated language about future events or promises made by one party (e.g., “everything we do from now on”), consider breaking it up into multiple short documents instead of trying to fit everything into one single document. This will help keep things organized while also making sure they’re easy enough for anyone reading them (even those who aren’t lawyers)—and if something isn’t clear enough? You’ll know right away without having wasted hours trying to figure out where all these words come from!
For a contract agreement use a clear legible typeface in 12-point font size or larger.
- Use a clear legible typeface in 12-point font size or larger.
- For example, Times New Roman is the standard font for contracts because it is easy to read and widely available. It’s also one of the most affordable options on the market today (and it looks great!). If you prefer something more casual, Helvetica or Arial are good choices as well.
- If you want something that’s even simpler but still professional-looking, try Verdana or Papyrus fonts; these tend to be very readable without being too fancy looking at all!
For contract agreement format don’t use complex sentence structures or words that are difficult to understand.
The best way to write a contract agreement is by following these simple rules:
- Use simple words. Don’t use complex sentence structures, or any words that are difficult for the reader to understand. Instead, use short sentences and active voice (as in “You agree” versus “You agreed”).
- Keep it simple and direct. Never use slang or jargon unless it’s absolutely necessary—and even then, make sure that you explain exactly what those terms mean so they don’t confuse anyone reading your contract agreement later on down the road!
Use active voice and write in the present tense.
Active voice is more direct, concise, and less wordy than passive voice. The following examples show the difference between active and passive sentences:
- “The contract was signed by both parties.” vs. * “The contract was signed by each party.”
- “The agreement must be signed before midnight tomorrow.” vs. * “An agreement must be made before midnight tomorrow.”
Avoid acronyms or abbreviations.
Avoid acronyms or abbreviations. Use common words rather than acronyms, and use full words instead of abbreviations.
- Use “the” for all references to your company’s name (e.g., “company”). Don’t use the abbreviation “GmbH” or the contraction “Gmbh.”
- Avoid using contract terms like “agreement” or “contract” in favor of more specific terms such as “agreement” and “contractual agreement,” respectively
Include bullet lists for clearly defining the required responsibilities, duties and tasks.
Bullet lists are an easy way to break down a contract agreement. They’re also more readable and easier to understand, reference and follow.
Bullet lists are used in contracts in order to make it easier for both parties involved in the deal (you and your client) to find what they need when reading through their terms of service—or simply navigating through them on a smartphone or computer.
Write out all numbers in relation to time (e.g., three days instead of 3 days).
When you’re writing a contract agreement, it’s important to use numbers instead of words. The reason for this is that numbers are easier for both parties to understand. Words can be confusing and ambiguous in some cases, but numbers are always clear and precise. If a person uses the word “three” instead of “3,” they may not know what kind of number they’re talking about—or whether it means three days or 3 minutes! Using numbers will help avoid any confusion between parties by making everything more clear and precise.
Provide addenda for referencing supplemental documents so you don’t have to repeat details within the contract.
Addenda are documents that supplement the contract. They can be used to include details that were not included in the original agreement and should be referenced in your contract agreement.
To accommodate this, addenda should be labeled clearly with their name and date so you don’t have to repeat them again later on! If you’re referencing supplemental documents like warranty provisions or customer service policies, provide a link for each one—this will help keep everything organized and easy-to-follow.
A clearly drafted contract can mean fewer problems down the road
Before you sign a contract, make sure you have a good understanding of what the contract is and what it’s for. You should also know how much time is required to review it and get back in touch with your lawyer if there are any changes that need to be made.
Make sure you understand all aspects of your legal agreement before signing on the dotted line. If possible, bring someone who can read this document for you (like an attorney) so that they can explain any terms or clauses in plain English without having lawyerspeak around them. This will help ensure that everyone involved understands exactly what they’re committing themselves too!
We hope that this article has helped you understand the importance of drafting a contract and how to write one. As we’ve discussed, you don’t need to be an attorney or professional writer to create a legally binding agreement. Just follow these tips, and your contract will be clear and easy to read.